Here we use the UK VAT filing process as an example to demonstrate our tax calculation and VAT filings submission workflow.
Step 1: Locate the Company and Access Filing Details
First, Click VAT+ > Filings, go to the "Pending Submission" page and search for the company you need to file for. Click "Submit" to enter the tax calculation page. Here, you'll see the core VAT filing details for the selected company. These include the VAT number, declaration type, declaration period, declaration deadline and tax payment deadline. No action is needed at this stage—simply click "Next step" to continue.
Step 2: Upload Sales Data
In this step, you can either click to upload your file or simply drag and drop it into the upload box. The system will automatically recognize and match the sales data to the correct sales platform. Currently, sales data from Amazon and AliExpress can be recognized automatically. Other data will be matched to the "Other Platforms" category by default. You can manually select the platform name and enter the gross sales amount (tax included).
Step 3: Calculate VAT
Next, click "Start calculating taxes" to proceed. The "Tax Calculation Results" page will display the calculated total net sales amount with and without VAT withholding across all platforms. You can also download detailed calculation sheets for Amazon or AliExpress transactions. These sheets will show a breakdown of VAT calculations for each individual order.
Step 4: Add Additional Deduction Items
Click "Next step" to go to the "Add additional declaration items" page. Here, you can add other types of deduction items supported by different countries, such as C79/C88, UK domestic purchase invoices, and Invoices of other companies.
Step 5: Enter Deduction Item Details
Click "Add Deduction Item" to bring up a fill-in guide. When adding deduction items, reference instructions and sample documents are available in the top-left corner at any time. Click "Continue to add," then select the appropriate deduction type and upload your supporting documents. The system supports various file formats and allows multiple documents per entry.
Step 6: Review and Confirm Declaration Details
Enter the corresponding amount in the "Amount" field. Scroll down to see a real-time summary of the total for each deduction type.
Click "Start declaration" to view the "Declaration Details" page. This page summarizes all VAT filing details, including all entries and their respective amounts. For easy reference, the VAT amount payable is highlighted in red.
Step 7: Submit the Declaration
Review the tax confirmation letter preview. Once everything is confirmed to be accurate, click "Submit" to complete the process.
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